Evidentiary Requirements

The Content Document Object

NetEnable stores information as a Content Document Object (CDO). The CDO includes the web content, internal document information (metadata), external document information (e.g. AGLS Metadata, VERS status, etc.), Allocation, Document Resources (links, attachments, etc.) as well as Change and Workflow History (who initiated what actions at what time).

The Content Document Object is saved for each version of the published document. The CDO forms the basis for Archiving, Auditability and extended deployment.

Versioning

Each published instance of the document (Content Document Object, including content, metadata, history etc.) is automatically versioned. The versioning is x.y where x is publishing incremented and y is saving incremented. To ensure the integrity of the evidentiary requirements, the roll-back process only allows any previous version of a document to be reinstated as a new version and automatically replace the current version through the publishing process. For example if 4.1 is the current version, but it is wished to roll back to version 2.3, version 2.3 would be reinstated and published as version 5.1. As 2.3 remains intact with its original dating and 5.1 now shows the new dating, the evidentiary chain (i.e. what did the site have published on a specific date) remains intact.

Archiving

NetEnable provides the ability to archive/unarchive all/some versions of a document from its version tree. The version tree is kept intact for each document when archiving/unarchiving.

The complete Content Document Object (CDO) is archived and can be unarchived when needed.

Archiving can be integrated with third part document management systems, (e.g. Trim, Documentum, etc.), to provide long term storage of VERS "permanent" records.

Auditing

NetEnable is designed with auditability in mind. The defence grade security system ensures that the person making changes is unambiguously identified, (even when acting on behalf of someone else). When combined with the comprehensive Content Document Object and Full Version control (including Track Changes - where implemented), NetEnable provides a solid basis for meeting evidentiary requirements.